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Home / Documents / LAB-QM-POC-001

LAB-QM-POC-001 — Point-of-Care Testing (POCT) Governance, Training, and Quality Control Policy

Type: Policy · Version: V0 · Status: DRAFT — UNAPPROVED · Served read-only from the bundled QMS copies. The Drive master is untouched.

Related visual material

IG-17 — POCT Governance and QC

Rendered in-browser from the project's Word file LAB-QM-POC-001-point-of-care-testing-policy.docx (policies-docx / forms-docx — the file Junry reviews). Formatting is faithful, not pixel-perfect; the DOCX is the official copy.

1.0 Purpose

This policy establishes the governance, administrative oversight, operator training, competency evaluation, analytical verification, quality control, and clinical reporting standards for all Point-of-Care Testing (POCT) conducted within Tarangnan Community Hospital (TCH). It ensures that diagnostic testing performed at or near the bedside meets the same quality, accuracy, safety, and regulatory benchmarks as testing performed within the central Clinical Laboratory.

2.0 Scope

This policy applies to all clinical locations, patient care units (including Inpatient Wards, Emergency Room, and Outpatient Department), clinical supervisors, and non-laboratory healthcare personnel (primarily nursing staff) who handle, supervise, or perform point-of-care examinations outside the physical premises of the Clinical Laboratory.

At present, Capillary Blood Glucose (CBG) testing is TCH's only active bedside POCT program, utilizing dedicated hospital-owned glucometers. Standard laboratory urinalysis is performed centrally within the Clinical Laboratory; standby procedures for bedside urine dipstick screening are defined herein for rapid activation if clinical exigencies dictate.

3.0 Definitions

4.0 Responsibility

4.1 Hospital Director

4.2 Pathologist

4.3 Chief Medical Technologist / Laboratory Quality Manager

4.4 POCT Coordinator

In accordance with DOH Administrative Order No. 2021-0037, Annex A Section II.D, the POCT Coordinator:

4.5 Medical Technologists

4.6 Laboratory Aides

4.7 Director of Nursing / Clinical Unit Heads

4.8 Test Site Managers (Head Nurses)

4.9 POCT Operators

In accordance with DOH Administrative Order No. 2021-0037, Annex A Section II.E, POCT Operators:

5.0 Policy / Procedure

5.1 POCT Governance and Operational Framework

Figure 1 — Point-of-care testing operator authorization, daily QC, and critical value flow

5.2 Device Selection and Method Implementation

Before any new POCT device, method, or strip brand is procured or deployed within TCH, the Clinical Laboratory shall perform a formal technical and operational evaluation evaluating:

Evaluation findings and validation data shall be documented and submitted to the Pathologist and Chief Medical Technologist for formal approval prior to acquisition.

5.3 Active POCT Procedure: Capillary Blood Glucose (CBG) Testing

Bedside blood glucose testing is performed across designated clinical units using the hospital-standardized Sinocare Safe-Accu 2 Blood Glucose Monitoring System.

5.3.1 Instrument Principle and Specifications

The Sinocare Safe-Accu 2 system utilizes electrochemical biosensor technology based on the Glucose Dehydrogenase Flavin Adenine Dinucleotide (GDH-FAD) enzymatic reaction. The system is code-free, automatically recognizing calibrated test strip lots without manual code-chip insertion.

The system requires a micro-sample volume of 0.6 µL of fresh capillary whole blood and delivers quantitative glucose concentrations within ten (10) seconds across an analytical measuring range of 20 mg/dL to 600 mg/dL (1.1 mmol/L to 33.3 mmol/L).

5.3.2 Reagents, Test Strips, and Quality Control Solutions

5.3.3 Equipment Care and Maintenance

5.3.4 Specimen Requirements and Collection

5.3.5 Stepwise Patient Testing Workflow

5.3.6 Quality Control Protocol and Non-Conformance Handling

5.3.7 Result Review, Recording, and Critical Value Notification

5.3.8 Safety, Universal Precautions, and Biohazard Disposal

5.3.9 Analytical and Clinical Limitations

5.4 Standby POCT Operational Framework: Urine Dipstick Testing

Standby provisions for semi-quantitative bedside urine chemical screening (evaluating specific gravity, pH, leukocytes, nitrite, protein, glucose, ketones, urobilinogen, bilirubin, and occult blood) are established as follows:

5.5 POCT Training and Operator Competency Assessment

5.6 Quality Control Review, Escalation, and Non-Conformance Handling

5.7 Performance Improvement and Quality Indicators

The POCT program shall track designated quality and performance indicators on a monthly and quarterly basis per Continual Improvement and Performance Improvement Program Policy, including:

Performance data shall be reviewed during internal quality meetings and summarized for executive management review per Management Review.

5.8 POCT Master List

The Clinical Laboratory shall establish and maintain a centralized, up-to-date POCT Master List comprising two core sections:

The POCT Coordinator shall update the register immediately upon qualifying new operators, commissioning or retiring meters, or releasing new reagent strip shipments.

5.9 Periodic Multidisciplinary POCT Assessment

A multidisciplinary POCT Committee comprising the Hospital Director (or executive designee), Clinical Pathologist, Chief Medical Technologist / Laboratory Quality Manager, POCT Coordinator, Medical Staff Representative, and Director of Nursing shall conduct a formal program assessment at least once each calendar year (and ad hoc upon introduction of new testing sites or major adverse occurrences).

The multidisciplinary committee shall review:

Minutes, evaluation findings, and time-bound action plans shall be recorded and submitted as structured inputs to the institutional Management Review under Management Review.

6.0 Records

Form NumberForm Title
Electronic records (see below)Point-of-Care Testing (POCT) management and quality records
F-QM-POST-002-A-V0Critical Value & Notifiable Disease Notification Log (parent Reporting Critical Values Policy)

POCT records are maintained electronically — in device memory, the LIS, and dedicated electronic workbooks registered under F-QM-002-B-V0 (Decision D5); no separate paper POCT form is maintained. The records cover five areas:

7.0 References

Companion policies:

Controlled visual annex: