F-QM-IT-001-A-V0 — Laboratory IT Systems Maintenance & Disaster Recovery Test Log
Type: Form · Version: V0 · Status: DRAFT — UNAPPROVED · Served read-only from the bundled QMS copies. The Drive master is untouched.
Parent document: LAB-QM-IT-001 — Laboratory Information Management, Data Security, and Backup Policy (parent is encoded in the form number)
Rendered in-browser from the project's Word file F-QM-IT-001-A-V0-laboratory-it-systems-maintenance-and-disaster-recovery-test-log.docx (policies-docx / forms-docx — the file Junry reviews). Formatting is faithful, not pixel-perfect; the DOCX is the official copy.
| Document # | F-QM-IT-001-A-V0 | Parent Document | LAB-QM-IT-001 — Laboratory Information Management Policy |
|---|
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Part 1 — IT Equipment Inventory & Routine Maintenance Register
Covers workstation PCs, Lab-LIS terminals, report printers, and dedicated uninterruptible power supplies (UPS).
| Workstation / Hardware ID | Device Description | Location / Bench | Operating System / Software Ver | Antivirus Up-to-Date? | Physical Cleaning & Cable Check | UPS Battery Self-Test | Maintenance Date | Technician / MT Initials |
|---|---|---|---|---|---|---|---|---|
| WS-01 | Main Accessioning PC | Receiving Counter | Windows 10 / Lab-LIS v1.0 | [ ] Yes | [ ] Pass | [ ] Normal | YYYY-MM-DD | |
| WS-02 | Hematology Bench PC | Hematology Area | Windows 10 / Lab-LIS v1.0 | [ ] Yes | [ ] Pass | [ ] Normal | YYYY-MM-DD | |
| WS-03 | Clinical Microscopy PC | Microscopy Bench | Windows 10 / Lab-LIS v1.0 | [ ] Yes | [ ] Pass | [ ] Normal | YYYY-MM-DD | |
| PR-01 | Report Printer (Laser) | Office / Releasing | HP LaserJet Enterprise | — | [ ] Pass | — | YYYY-MM-DD |
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Part 2 — Routine Data Backup & Integrity Restoration Log
Policy Mandate: Back up the Lab-LIS database daily, automatically or manually. Test restoration monthly to verify data integrity.
| Backup Date | Backup Type: [D] Daily / [W] Weekly / [M] Monthly | Backup Media / Destination (External Drive / Secure Server) | File Size Verified? | Backup Status: [✓] Success / [X] Failed | Monthly Test Restoration Result | Corrective Action if Failed | Verified By (Initials) |
|---|---|---|---|---|---|---|---|
| [ ] D [ ] W [ ] M | External Drive Encrypted (Drive A) | [ ] Yes | [ ] Success [ ] Fail | [ ] Pass [ ] NA | |||
| [ ] D [ ] W [ ] M | External Drive Encrypted (Drive B) | [ ] Yes | [ ] Success [ ] Fail | [ ] Pass [ ] NA | |||
| [ ] D [ ] W [ ] M | Secure Hospital Cloud / Server | [ ] Yes | [ ] Success [ ] Fail | [ ] Pass [ ] NA |
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Part 3 — Semi-Annual Disaster Recovery & Downtime Simulation Drill Record
Conducted semi-annually to verify operational resilience during total power failure or LIS outage per Computer and Power Downtime and Disaster Recovery Plan.
| Drill Ref No.: | DR-DRILL-YYYY-____ | Date of Simulation: | YYYY-MM-DD | Drill Start/End: | ____:____ to ____:____ |
|---|---|---|---|---|---|
| Scenario Simulated: | [ ] Simulated Total LIS Crash [ ] Sudden Municipal Blackout / Generator Cutover [ ] Database Corruption |
3.1 Operational Checklist During Simulation
- [ ] Staff switched at once to manual paper requisitions and handwritten result reporting.
- [ ] Emergency Downtime Pending Work Log (F-QM-IT-002-A-V0) initiated within 5 minutes.
- [ ] Analyzer battery/UPS maintained essential analyzer memory and held samples safely.
- [ ] Post-recovery data catch-up: 100% of handwritten emergency results back-entered into LIS without discrepancy.
Elapsed Downtime to Full Recovery: ________ minutes (Target: <= 60 minutes) Drill Evaluation: [ ] Satisfactory [ ] Vulnerabilities Detected (CAPA required)
Conducted by: Chief Medical Technologist: ____________________ Date: YYYY-MM-DD Noted by: Pathologist: _________________________________________ Date: YYYY-MM-DD