Tarangnan Community Hospital — Clinical Laboratory

New Delivery? Inspect First.

Reagent receiving inspection and new-lot release (LAB-QM-ANA-007 Figure 1).

INFOGRAPHIC IG-25
Source: LAB-QM-ANA-007
Version V0 — DRAFT

1 · Before it arrives

The CMT establishes an Annual Procurement Plan.
Purchase requests are routed through the Hospital Supply Officer.
Orders for critical materials are placed exclusively with approved vendors.

2 · Inspect the delivery

Check: quantity vs order · lot number · expiry · package integrity · cold-chain temperature.
Decision: does the delivery meet the technical acceptance criteria?

✕ Rejected: quarantine the shipment in a holding area labeled DO NOT USE — REJECTED. Document the discrepancy on an occurrence report. Return to vendor / destroy / reorder per policy.

3 · Accept, mark, verify the lot

Record accepted deliveries in the Receiving Verification section of the master registry (F-QM-ANA-007-A-V0).
Mark containers with the date received and the initials of the receiving technologist.
New lot? Verify it against the current lot / QC acceptance before clinical use.
Only then are reagents released for clinical use and shelved per storage requirements.

Delivery arrives

→

Inspect 5 points

→

Fail → quarantine DO NOT USE

→

Accept + record + mark

→

New lot verified → release